2020 University URC / GRC Media Gallery Presentation Creation, Formatting, and Upload Instructions

General Instructions

  1. All registered conference students and conference judges of restricted posters will receive an e-mail prior to the conference with a link and a temporary password to this year’s UNH URC / GRC Media Gallery.
  2. Students should follow their provided link to change their password in preparation for upload of their presentation to the gallery.
  3. Judges of restricted posters should follow their provided link to change their password in preparation for logging in to view all posters within their judging group. All other judges do not require a login.
  4. Note that one or more presentations (Poster, Video, and Narrated Poster Presentation) can be uploaded for your presentation within the media gallery.
  5. Student posters can be uploaded in either PowerPoint (.pptx or .ppt) or Adobe PDF (.pdf) file formats. Student Videos and Narrated Poster Presentations can be uploaded in .mp4 file formats as described in the “Uploading your Presentations…” instructions below.
  6. Posters can be viewed within the research media gallery: http://Media-Gallery.unh.edu .
  7. Posters can be searched via their respective “Conference”, “Event”, “Department”, and “Judging Group” pull down search criteria and “Advanced Search” options within the gallery.
  8. General support questions can be queried under the “Support” tab on the Gallery webpage.

Creating Poster Presentations Using PowerPoint

These instructions will help you to create a Microsoft PowerPoint poster for direct viewing within the on-line student media gallery.

  1. Please refer to your advisor for required/preferred presentation formats and/or visit your respective URC or GRC event’s website to find your required poster size and formatting instructions.
  2. Watch the following YouTube instructional video to understand how to create a research poster in MS PowerPoint: https://www.youtube.com/watch?v=_WnhoIbfcoM
  3. Visit the UNH URC / GRC Media Gallery at http://Media-Gallery.unh.edu and choose a PowerPoint poster template from under the “Poster Templates” tab to help you get started with your poster.
  4. Open your template in Microsoft PowerPoint and add and format content within your poster while being sure to reference sources and abide by copyrights.
  5. Save your poster in either PowerPoint (.pptx or .ppt) or Adobe PDF (.pdf) file formats.

Creating a Video Presentation Using Zoom

These instructions will help you to create an mp4 video file for direct playing in the on-line student media gallery.

  1. Review the following Zoom instruction video and links to understand how to create Zoom recordings:
  2. Make sure that you have a web camera and microphone installed and plugged into your computer.
  3. Go to the UNH Zoom access portal at https://zoom.unh.edu/.
  4. Log in to your Zoom Profile page using your UNH AD login and the “Sign in / My Account” option in the upper right hand corner of the UNH Zoom access portal page.
  5. Access and log in help to Zoom can also be sought via the UNH Information Technology help desk:
    • UNH Information Technology Help Desk: (603) 862-4242
  6. Choose the “Meetings” option in the left hand column menu on your Zoom Profile page.
  7. Choose the “Personal Meeting Room” option from the menu at the top of the page.
  8. Click the “Start Meeting” button in the upper right hand corner of the page.
  9. Click the “Join with Computer Audio” button in the pop-up window that comes up.
  10. Click on the “Unmute” and “Start Video” buttons at the bottom of the Zoom Meeting window that appears in not already activated.
  11. Click on the “Invite” button at the bottom of the Zoom Meeting window to invite others to your meeting if you would like to have others participate in your video presentation.
  12. Click on the “Record” button at the bottom of the Zoom Meeting window and choose the “Record to this Computer” option to begin recording your video presentation.
  13. Conduct your presentation
  14. When finished with your recording, choose the “Stop Recording” button in the Zoom Meeting window.
  15. Click the “End Meeting” button in the lower right hand corner of the Zoom Meeting window.
  16. Click the “End Meeting for All” button in the pop-up window that appears.
  17. Your video will then be converted to an .mp4 file format. Choose the location of where to save your recording when prompted. (On a Mac, the video gets put into a “Documents/Zoom” folder instead as an .mp3 file.)

Creating a Narrated Poster Presentation using Zoom

These instructions will help you to create an mp4 video file for direct playing in the on-line student media gallery.

  1. Watch the following Zoom instructional video about how to share your screen in Zoom.
  2. Follow the “Creating Poster Presentation” instruction above to create your poster.
  3. Open your poster file to maximum screen size on your local computer.
  4. Follow the “Creating Video Presentation” instructions 1 through 9 as listed above to create a video presentation.
  5. Share the screen that displays your poster file by clicking on the “Share Screen” button at the bottom of your Zoom meeting window.
  6. Move your cursor to the top of the shared screen and choose the “More” 🡪 “Record on this Computer” option available from the menu that appears.
  7. Narrate your presentation while pointing at components of your poster with your cursor.
  8. When finished with your presentation move your cursor to the top of the shared screen and choose the “More”🡪 “End Recording” option available from the menu that appears
  9. Click the “Stop Share” button at the top of the shared screen.
  10. Click the “End Meeting” button in the lower right hand corner of the Zoom Meeting window.
  11. Click the “End Meeting for All” button in the pop-up window that appears.
  12. Your video will then be converted to an .mp4 file format. Choose the location of where to save your recording when prompted. (On a Mac, the video gets put into a “Documents/Zoom” folder instead as an .mp4 file.)

Creating a Narrated Poster or Slide Show Presentation using MS PowerPoint

These instructions will help you to create a Microsoft PowerPoint Narrated Poster Presentation (Slide Show). Note that only the first slide of a Poster or PowerPoint presentation will appear in the gallery as a static thumbnail. The playing of all slideshow progressions and narrations require the download of the original file from the gallery for playing on a local computer system.

  1. Watch the following Microsoft instructional video about how to create a narrated PowerPoint presentation. How to record a slide show with narration and slide timings
  2. Make sure that you have a working microphone installed/connected to your computer system.
  3. Follow the “Creating Poster Presentation” instruction above to create your poster in Microsoft PowerPoint.
  4. Click on the “Slide Show” tab on the main PowerPoint menu bar at the top of the page.
  5. Click on the “Record Slide Show” Button on the ribbon tool bar.
  6. Check both check boxes on the Record Slide Show window that appears and then click on the “Start Recording” button.
  7. Your presentation should now show up across your full screen.
  8. Narrate your Presentation while moving from slide to slide and using your cursor as a pointing device.
  9. Close the record box in the upper left hand corner of your presentation.
  10. Save your presentation as a .pptx or .ppsx file.

Uploading Your Presentations to the UNH URC / GRC Media Gallery

  1. Visit the UNH URC / GRC Media Gallery at http://Media-Gallery.unh.edu.
  2. Log in to the Gallery page using the link e-mailed to you if not already logged in.
  3. Upload your completed poster, video, or narrated poster presentation via the Submit form available under the “Submissions” tab on the main menu.
  4. Note that there is a 200mb file size limit for your uploaded file.
  5. Posters can be uploaded in either PowerPoint (.pptx or .ppt) or Adobe PDF (.pdf) file formats.
  6. Zoom Videos and Zoom Narrated Poster Presentations can be uploaded in .mp4 file formats.
  7. PowerPoint Narrated Poster or Slide Show Presentations can be uploaded in .pptx or .ppsx file formats.
  8. Copy and paste or type your poster abstract (1300 characters or less counting spaces) into the "Abstract" input dialog box on the submission page. Be sure to get your advisor’s approval of your abstract before uploading it to the site.
  9. Be sure to include all appropriate metadata within the form including all authors. Additional authors can be added to the from with the “Add Author” button.
  10. Multiple presentation file uploads can be added to the form with the “Add Media” button.
  11. Be sure to click the “Submit” button at the bottom of the page once the form is filled out fully.
  12. Metadata and file uploads can be edited or re-uploaded via the “Submissions” tab on the main Gallery menu.